Purchasing/stores Clerk

JOB SUMMARY

The Fleet Supply Chain & Operational Support Branch provides fuel and automotive and general stores services, provides operational support related to all fleet management programs, ensures M5/Assetworks (Fleet Management Information System) is aligned to and provides the information needed to enable fleet operations and decisions, and ensures that the City’s parts provision meets service and performance standards. Fleet Materials Management is responsible for the maintenance of inventories of Fleet materials and goods.

You are responsible for providing support services in the operation of an automotive storeroom in conjunction with a Fleet Management Information System (FMIS). The work includes participation in cyclical inventory counts as a “Shift Employee”.

EDUCATION AND EXPERIENCE

Completion of Grade 12

Minimum of 3 years of experience is required, 1 year of which must be in a computerized stores environment

Previous experience in automotive warehouse work is an asset.

Financial experience in bookkeeping and accounting is an asset.

CERTIFICATIONS AND LICENCES

Current Standard First Aid, CPR and/or AED certificates are assets

KNOWLEDGE

• All aspects of automotive stores including procurement inventory management, and warehouse operations.
• Workplace Hazardous Materials Information.
• Order processing.
• Shipping, receiving and procurement of transportation services.
• Computerized automotive inventory control system(s).
• Word processing, spreadsheet, e-mail, Internet computer applications.
• Sourcing strategies and techniques.
• Thorough knowledge of automotive systems, components and parts.
• You are required to work evenings, nights and weekends and rotational evening shifts as a “Shift Employee”, which includes participation in cyclical inventory counts.

COMPETENCIES, SKILLS AND ABILITIES

• Communicate effectively with all levels of staff and vendors.
• Communicate using discretion, tact, diplomacy and judgment when interacting with clients, staff vendors and various levels of City employees.
• Evaluate customer requirements and determine product specifications.
• Identify and correct Inventory deficiencies.
• Operate a forklift and motorized pallet lift.
• Demonstrate processes and train others, as directed.
• Demonstrate personal initiative and also work in a teamed environment.
• Participate in cyclical stock counts and reconciliation
• Reconcile/verify invoices to information contained in reports and make adjustments.
• Understand and perform financial calculations required for order processing.
• Identify and apply tax and discounts accurately within a computerized environment.
• Ability to support operations at several sites simultaneously, as required.
• Effective interpersonal skills.
• Demonstrated leadership, initiative and strong customer service orientation.
• Sound judgement.
• Must be able to work under pressure.
• Lift and carry items weighing up to 50 lbs. on a regular basis.
• Handle items weighing in excess of 75 lbs. on a regular basis using appropriate methods.
• Maintain a personal level of physical fitness, coordination and balance to safely use portable staircases on a regular basis and to access stock by hand at an overhead level.